FAQs

Our Venue Seek process is very simple:

• A client delivers us their event specifications (Event date, square footage needed, desired neighborhood, etc.)
• Our Venue Seek team presents a list of viable venue options to the client
• We organize any desired site visits of these venues
• Once a venue decision has been made, our Venue Seek team works to negotiate and generate the contract
• When the contract has been signed, Venue Seek helps to facilitate any needed preparations of the venue so that it is ready for the client’s load in. This could include painting, cleaning, installing HVAC if needed, etc.
• Our Venue Seek team also helps the client to connect with any needed vendors (Security, catering, AV, etc.)
• As far as the actual event goes, it is up to the client how involved they would like AES NYC to be. We can venue manage the event or we can let the client handle things on their own.

Our Venue Seek team specializes in finding unique spaces that satisfy the needs of our clients. We have an established network of real estate contacts that has allowed us to build up an extensive database full of distinctive event spaces. Most of the spaces we work with are either unavailable to the general public, not listed online, or generally not derived from your common Google-search. Working with our Venue Seek team gives you the ability to use these one-of-a-kind NYC event venues that you may not be able to have access to otherwise.

There are a few key differences between a retail pop-up venue and a traditional venue.

A Retail Pop-Up Space is usually only available to book a few months out. This is because it is not a typical event venue – It is retail space that allows for short-term rentals. Retail pop-up space does not usually come with venue staff, furniture, cleaning, security, etc. However, this can all be sourced through AES NYC if desired.

A Traditional Venue operates as its own entity. They can be booked much farther out in advance and they do typically come with their own staff, vendor requirements, rules, etc.

Our retail pop-up spaces can only be booked 90 days in advance. Our traditional spaces can be booked out much father in advance, depending on their individual calendar.

It’s up to you! AES NYC can be as involved as you’d like. We can provide on-site venue management as well as other event specific needs like Wi-Fi, garbage, and cleaning. Otherwise, we can let you handle things on your own if that is what you’d prefer.

Tell us the following information about your event:

• Event dates
• Square footage needed
• Guest count
• Which borough and/or neighborhood
• Rental budget
• Deal breakers

Some of our traditional spaces may require you to work with specific vendors or will recommend certain vendors to you. AES NYC will be sure to inform you of any vendors that a suggested venue may require. If you have a preferred vendor you would like to use, please let us know.

We have event spaces in Manhattan, Queens and Brooklyn.

We are happy to recommend hotels that are in close proximity to your chosen venue, but we do not actively source hotel rooms for inquiries.